Oviro for distribution and wholesale
Quotes for each customer, different prices by group, two-way receivables and payables tracking, and purchasing with approvals. Oviro brings wholesale and procurement workflows into one system, from quote to payment collection.
Quotes sit in emails and Excel files; every customer has their own price, but no one remembers them all. Receivables and payables are scattered across several ledgers, cost of goods is calculated in a rush at month end, purchase orders go out without anyone approving them, and invoices are issued by hand in another tool.
Oviro puts quotes, sales orders, purchasing, warehouse, payables and receivables, and e-invoices on the same data. Once a quote is closed it becomes an order, and once the order is delivered you can create its receivable.
Oviro modules for this industry
Distribution businesses typically work across four areas: sales, purchasing, warehouse, and finance.
Quotations
Draft quotes at negotiated per-customer prices, edit during negotiation, track status, and convert closed quotes into orders.
Pricing Policy & Promotions
Multiple price lists such as retail, wholesale, and dealer prices, applied by customer group or sales channel. Order discounts and coupons when needed.
Purchasing
Supplier purchase orders, partial receiving, and purchase price tracking over time. Purchase plans built from pre-orders, net of stock on hand and goods already on order.
Warehouse & Cost of Goods
Multiple warehouses, transfers, and stock counts. Cost of goods by weighted average, FIFO, or specific identification, with cost and inventory value reports.
Finance & Approvals
Customer receivables, supplier payables, and e-invoices. The Approvals module sets up multi-step approval flows for sensitive actions such as canceling a confirmed purchase order.
Four operational areas of distribution
Wholesale, purchasing, receivables and payables, and internal control.
Quotes and customer-specific pricing
Every customer gets the price they agreed to.
- Draft quotes linked to the customer and the matching price list
- Draft and edit quotes as negotiations unfold
- Price lists by customer group, dealer, and sales channel
- Closed quotes convert straight into orders
Purchasing and suppliers
Planned replenishment with control over purchase prices.
- Purchase orders and partial receiving
- Purchase prices per supplier, with change tracking
- Purchase plans from pre-orders, net of stock and goods on order
- Supplier payables from receiving vouchers
Receivables, payables, and invoices
Know who owes you, whom you owe, and when it is due.
- Create customer receivables from orders, with payment history
- Send customers their balance and let them pay via QR
- Viettel, MISA meInvoice, and Mắt Bão e-invoices
- Cost of goods and inventory value reports
Control and growth
Scale up without losing discipline.
- Multi-step approvals for sensitive actions
- Multiple warehouses and transfers between them
- Recurring orders for customers who restock regularly
- Affiliate partner program with commissions
The lifecycle of a wholesale order
From drafting the quote to full payment, data flows through one continuous chain.
Draft the quote
Staff draft the quote for the customer, linked to the customer and the matching price group.
Edit and close the quote
Prepare the quote at the agreed price and edit it as the customer negotiates, until the customer accepts.
Create the order and issue stock
Convert the quote into an order, keeping prices and terms intact, then issue stock and deliver.
Invoice and receivables
Accounting issues the e-invoice from a request pre-filled with the order data, and creates the receivable by order and payment due date.
Collect payment and restock
Collect payment, reconcile receivables, and use stock and pre-orders to plan the next purchase.
Draft the quote
Staff draft the quote for the customer, linked to the customer and the matching price group.
Edit and close the quote
Prepare the quote at the agreed price and edit it as the customer negotiates, until the customer accepts.
Create the order and issue stock
Convert the quote into an order, keeping prices and terms intact, then issue stock and deliver.
Invoice and receivables
Accounting issues the e-invoice from a request pre-filled with the order data, and creates the receivable by order and payment due date.
Collect payment and restock
Collect payment, reconcile receivables, and use stock and pre-orders to plan the next purchase.
Fits many distribution models
From mid-sized distributors to businesses with a dealer network.
Consumer goods distributors
Separate prices per customer group, regular purchase orders from many suppliers, multi-location warehouses, and closely tracked receivables.
Businesses that sell by quotation
Every large order starts with a quote, goes through several rounds of negotiation, and only then closes. A quote becomes an order with no re-entry.
Brands with a dealer network
Dealers and affiliates get their own referral links, orders are credited to the right person, and commissions are paid by period.
Why choose Oviro for distribution and wholesale?
Quotes, sales orders, purchasing, warehouse, receivables and payables, and invoices sit on the same data, so there is no need to reconcile between tools. Sensitive steps can be routed through the Approvals flow, and the system installs on your own infrastructure.
From quote to payment on one system
Talk to the Oviro team to see how quotes, customer-specific pricing, and receivables run in your distribution model.
