Receiving & stock-in, in depth
Receive goods against the approved purchase order: create a receiving slip from the PO, count line by line, record rejected quantities separately, then finish with one button so the system creates the stock receipt and moves on to supplier payables. Only accepted goods are posted to stock.
Manual receiving is error-prone: miscounts, wrong entries, and damaged goods counted into stock. Discrepancies with the supplier usually surface too late.
A clear three-step process — approved PO, Receiving, Awaiting payables. Every line is counted, rejected goods are recorded separately, and only accepted quantities go into stock and drive payables.
Core capabilities
From the receiving slip to the stock receipt and supplier payables, every step has a clear status and line-level figures.
Create receiving slips from approved purchase orders
Generate a receiving slip straight from an approved PO, inheriting the full line list and ordered quantities — nothing re-keyed from scratch.
Count against each PO line
Match the quantities actually received against every line of the original purchase order, surfacing gaps between ordered and received right away.
Complete receiving and stock-in with one button
Once the lines are confirmed, press Complete receiving and stock-in: the system creates the stock receipt for accepted goods and moves the slip to Awaiting payables.
Damaged and rejected quantities kept apart from accepted goods
Damaged or rejected quantities are entered right on each line while receiving; the stock-in quantity is received minus rejected.
Print receiving slips & track serial/IMEI
Print an A4 receiving slip for your records (with requested, received, rejected and accepted columns), and enter and reconcile serial/IMEI numbers against the stock-in quantity for serial-tracked goods — connected to WMS stock receipts.
Feature details
From creating the slip and line-by-line counting to completing stock-in and creating supplier payables.
Create & manage receiving slips
Start a receiving slip directly from an approved purchase order and track the status of each one.
- Create receiving slips from approved POs, inheriting the line list and ordered quantities; create in bulk for several POs
- Receiving slip list by status: awaiting receipt, receiving, completed
- Each receiving slip is tied to exactly one PO for clear traceability
- Print A4 receiving slips for archiving and internal cross-checks
Counting & PO matching
Match ordered quantities against what actually arrived, line by line.
- Count against each PO line rather than the slip as a whole
- Enter received and rejected quantities right on each line
- Gaps between ordered, received and accepted quantities show on the slip and the A4 print
Record rejected goods
Damaged and rejected goods are recorded separately as you receive, apart from the stock-in quantity.
- Enter rejected quantities on each line as you receive
- Stock-in quantity equals received minus rejected
- When every item is rejected, you can still close out the delivery without creating a stock-in or payables
Complete stock-in & payables
One button completes receiving and stock-in; only accepted goods reach the stock receipt and payables.
- One-button completion: creates the stock receipt for accepted quantities
- Enter and reconcile serial/IMEI numbers against the stock-in quantity for serial-tracked goods
- Create supplier payables from accepted quantities at the Awaiting payables step
The three-step receiving process
Approved PO, Receiving, Awaiting payables — each step has clear tasks, and receiving is completed with one button.
Create the slip from an approved PO
Generate a receiving slip directly from an approved purchase order.
Start receiving and count against the PO
Start receiving and match the quantities actually received against every line of the original PO.
Record damage and rejections per line
Enter received and rejected quantities on each line, then confirm each line.
Complete receiving and stock-in
One button completes it: only accepted quantities reach the stock receipt.
Create supplier payables
At the Awaiting payables step, press Create payables to record the amount owed based on accepted quantities.
Create the slip from an approved PO
Generate a receiving slip directly from an approved purchase order.
Start receiving and count against the PO
Start receiving and match the quantities actually received against every line of the original PO.
Record damage and rejections per line
Enter received and rejected quantities on each line, then confirm each line.
Complete receiving and stock-in
One button completes it: only accepted quantities reach the stock receipt.
Create supplier payables
At the Awaiting payables step, press Create payables to record the amount owed based on accepted quantities.
Real-world scenarios
Three common receiving scenarios.
Receiving a large PO shipment without fearing quantity gaps
The slip is generated straight from the approved PO, and line-by-line counting surfaces any gap between ordered and actually received quantities right away, even on shipments with many items.
Record defective and damaged goods separately as you receive
Damaged and rejected quantities are entered separately on each line while receiving — only accepted quantities go into stock and payables, so faulty goods never blend into sellable stock.
Reconcile discrepancies with the supplier using the receiving slip
Gaps between ordered, received and accepted quantities show on each receiving slip and on the A4 print — clear evidence for following up with the supplier.
How this differs from an ordinary "goods arrived" screen
Many receiving screens simply add quantities to stock. Oviro counts against each PO line, records rejected quantities separately, posts only accepted goods to stock and moves straight on to supplier payables — in three steps, completed with one button. Serial-tracked goods are entered and reconciled by serial/IMEI, connected to WMS stock receipts.
Controlled receiving, inventory you can trust
Count against each PO line, post only accepted goods to stock and move straight on to supplier payables — stock and payables match what was actually received.
